Your Point of Sale software is the heart of your business. It facilitates the checkout process, captures data and generates informative reports. Having the right system for you can make running your business smooth sailing. However, having the wrong system, or none at all, can get pretty stormy. You want to get paid, right?
If you’ve ever searched for Point of Sale (POS) software, you will know that there are tons of options available and making a choice can be difficult. Here are the top four things to consider when making your decision:
- Your business size: Do you have multiple locations that need to run off one system? Do you have staff members who all need access?
- Your industry: A big busy restaurant and a craft market vendor will have very different needs.
- What can you afford: Check what the setup fee is and what the ongoing monthly payments will be. If your business does a turnover of R10 000 per month, you won’t want to spend R1 000 (or 10% of your revenue) on a POS system every month.
- Does the POS software integrate with your card reader?
What does it mean to have an integrated Point of Sale system?
Payments integration takes place when data from the card machine is automatically transferred and synced with another system, for instance, your POS or accounting platform.
The best way to understand Yoco’s smart integrations is to take a look at what happens when a system POS software is not integrated.
The non-integrated scenario
Your cashier rings up an amount for R1 000 on the POS software. They then have to enter that same amount into the card machine and hand it over to the customer to enter their PIN. If the cashier makes a mistake when entering the amount on the card machine, the customer might be overcharged or undercharged.
At the end of the day, your cashier cashes up to make sure everything is balanced and accurate. She does this by counting the cash in the till and making sure it matches the amount of cash received on the POS system. They then add every card machine slip total to make sure it matches the card payments received. This is a time-consuming process, and if there is an error, it can be tough to figure out what happened.
This process can be even more complicated for restaurants and cafes where the amount that is rung up on the POS system often differs from the card payment because the customer adds a tip. In this case, the end of day cash up and recon can be extremely time-consuming. It may also lead to lost tips and unhappy waitrons.
The Smart Integrations scenario
When your card swipe machine is integrated with your POS software, your cashier will only need to ring up the total amount on the POS software. They won’t have to re-enter the amount on the card reader, which reduces the risk of human error.
When it’s time to cash up, there is no need to add up all the paper slips. You can trust that the amount shown in the POS software for card payments will be the actual amount. This is a huge time saver for businesses.
Benefits of integrating payments:
- Save yourself and your staff time by automating routine daily tasks. Save time and effort by completing till reconciliation, cash ups and more all in one platform.
- Reduce human error. Everyone makes mistakes or gets distracted from time to time. By eliminating unnecessary manual input, you reduce mistakes.
- Lower your risk of fraud. Because manual card payment entry and cash up is removed this reduces the opportunity for people to make a little money on the side.
- Real-time reporting. With all your data feeding into a central system, you’ll have instant access to your business sales, staff performance, and stock levels.
Now let’s take a look at the different POS options available that integrate with your Yoco card machine.
VendVend is a world-leading point-of-sale solution for inventory-based retailers. Its inventory and reporting features designed to help retailers get organised, save time, and make smarter, more profitable decisions. Vend is fast, intuitive and user-friendly. It also operates 100% in the cloud meaning retailers can access their stores anytime, anywhere. Vend is suitable for advanced and multi-outlet retailers looking to manage their inventory.
TabletPOSTabletPOS are our oldest partners and have proven themselves as one of the front-runners in the hospitality industry. The software is targeted at fast growing businesses and more established eateries. These are hospitality businesses that do over R100 000 revenue per month. There are currently 303 eateries and coffee shops running on the Yoco – TabletPOS integration all over South Africa.
Whatever your business type or size, Yoco aims to ensure you have everything you need to run your business seamlessly.
If you have questions about how to get the right POS system for your business or how to set up your integration, please email us at firstname.lastname@example.org. If you are ready to start using a POS system, you can sign up here for the Yoco POS.